POLICIES AND PROCEDURES

POLICIES AND PROCEDURES - DISCLAIMER

This website provides a central location for approved policies and procedures currently in effect. The policies and procedures available here have been developed for use within the SWKKF.

The SWKKF would like to thank past and current committees for their assistance. Questions regarding content of a particular policy should be directed to the Secretary General.

POLICY #1 - SWKKF Constitution and Bylaws
The fundamental principles and established precedents according to which the SWKKF is acknowledged to be governed.

The requested document is open to registered black belts within the SWKKF. For more information please contact the Secretary General.

POLICY #2 - SWKKF Standards and Ethics

Documentation on ethical protocol for the Shintani Wado Kai and its members.

DATE	REV	EXPLANATION
Apr 2017	3.1	Update of members on committee.
Sep 2014	3.0	Beginning of standardized version numbers – Senate meeting Jun 2014.
May 2004	2.0	Reviewed by Sensei Bruce Perkins to be sent to senate members for their input.
Dec 2003	1.0	First review.

POLICY #3 - SWKKF Dojo Etiquette Manual

It is generally understood that karate begins and ends with reihoh (etiquette). The formalized manners and mental attitudes that should be followed have been developed over many generations. This formality is not imposed to force any sense of hierarchy or respect in the students; that should already be present. The main function of the rules of etiquette is to guide behavior and to ensure the safety of all participants.

DATE	REV	EXPLANATION
Sep 2014	3.0	Beginning of standardized version numbers – Senate meeting Jun 2014.
May 2005	2.0	Revised by: Kevin Bowes (Sandan).
Oct 2001	1.0	Prepared and respectfully submitted in harmony Oct 2001 by: Ron Mattie (Sichidan) Lawrence Blakemore (Rokudan) David Brunarski (Nidan)

POLICY #4 - SWKKF Tournament Rules
This policy is to standardize the way tournaments are conducted in the Shintani Wado Kai Karate Federation (SWKKF).

DATE	REV	EXPLANATION
Jan 2020	2.3	Inclusions to all section and clarification on disqualifications/warnings.
Dec 2018	2.2	Clarification regarding legal/illegal target areas, prohibited conduct and disqualifications/warnings.
Mar 2018	2.1	Updates of grammatical irregularities.
Jul 2016	2.0	Updates based on senate requests, synchronize with SWKKF Policy #6 - JTC.
Sep 2014	1.0	Beginning of standardized version numbers – Senate meeting Jun 2014.

POLICY #5 - Communication within the SWKKF

This policy is for the protocol for the dissemination of information within the SWKKF.

DATE	REV	EXPLANATION
Sep 2014	2.0	Beginning of standardized version numbers – Senate meeting Jun 2014.
Aug 2008	1.0	Document Creation.

POLICY #6 - SWKKF Judging Training
This policy is to standardize the way tournaments are conducted in the Shintani Wado Kai Karate Federation (SWKKF).

DATE	REV	EXPLANATION
Jan 2017	1.6	Minor corrections.
Aug 2016	1.5	Changes required in some terminology and update to tournament rules.
Jul 2015	1.4	Changes required as result of committee meeting – Jul 2015.
May 2015	1.3	Changes required as result of committee meeting – Apr 2015.
Apr 2015	1.2	Additional changes required to be in compliance with tournament rules.
Mar 2015	1.1	Senate review and change request implemented.
Oct 2014	1.0	Beginning of standardized version numbers – Senate meeting Jun 2014.

POLICY #7 - SWKKF Scholarship
This policy is to outline the rules and regulations of the SWKKF scholarship process and template applications.

The requested document is available to all within the SWKKF. For more information please contact the Secretary General.

POLICY #8 - SWKKF Harmonizer
This policy is for the conduct for the Harmonizer committee.

DATE	REV	EXPLANATION
Sep 2014	2.0	Beginning of standardized version numbers – Senate meeting Jun 2014.
Sep 1996	1.0	Document Creation.

POLICY #9 - SWKKF Website
This policy is for the conduct for the website committee.

DATE	REV	EXPLANATION
Sep 2014	3.0	Beginning of standardized version numbers – Senate meeting Jun 2014.
Oct 2013	2.0	Current revisions to be more compliant.
N/A	1.0	Document Creation.

POLICY #10 - Shintani Team

This policy is for the conduct of the SWKKF processes and procedures.

DATE	REV	EXPLANATION
Sep 2014	1.0	Beginning of standardized version numbers – Senate meeting Jun 2014.

POLICY #11 - SWKKF Election Procedures 2020

This policy covers the election procedures from the club Level to and including the election of the provincial representatives who constitute the Federal Council.

The requested document is available to all within the SWKKF. For more information please contact the Secretary General.

POLICY #12A - SWKKF Grading Manual
This policy covers the SWKKF grading process. To view the full process click here.

DATE	REV	EXPLANATION
Apr 2018	1.6	Various updates to wording, fees, requirements, clarifications.
Feb 2018	1.5	Added jōūseki board information section.
Sep 2016	1.4	Edits, grading fee change.
Jul 2016	1.3	Edits, addition of new Senate Members.
Oct 2015	1.2	Edits, removal of Former Senate Members.
Apr 2015	1.1	Edits, changes from grading committee.
Oct 2014	1.0	Beginning of standardized version numbers – Senate meeting Jun 2014.

POLICY #12B - SWKKF Shindo Grading
This policy covers the SWKKF SHINDO grading process. To view the full process click here.

Currently under the care of the Shindo Committee. For more information please contact the Secretary General.

POLICY #13 - SWKKF Approved Kata List

This policy covers the approved SWKKF katas.

DATE	REV	EXPLANATION
Feb 2020	1.3	Addition of GENSHO SHODAN NO SHINDO. Correction of spelling.
Jan 2019	1.2	Addition of GENSHO SHODAN and SEISHO in Godan Mandatory level.
Dec 2018	1.1	Change in CHONAN kata placement, changed “Optional Katas” to “Shintani Katas”
Oct 2014	1.0	Document Creation.

POLICY #14 - SWKKF Succession Planning
This policy is for the selection process of Senate members.

The requested document is open to registered black belts within the SWKKF. For more information please contact the Secretary General.

POLICY #15 - SWKKF Logo Trademark
This policy covers the use of the registered SWKKF trademark logo.

DATE	REV	EXPLANATION
Sep 2014	2.0	Beginning of standardized version numbers – Senate meeting Jun 2014.
Jun 2012	1.0	Document Creation.

POLICY #16 - SWKKF Intellectual Property
This policy covers the Intellectual Property of the SWKKF.

The requested document is open to registered black belts within the SWKKF. For more information please contact the Secretary General.

POLICY #17 - SWKKF Audit Committee
To act on behalf of the Senate and oversee all material aspects of the organization’s financial reporting, internal control and audit functions, except those specifically related to the responsibilities of another standing committee of the board.

The requested document is open to registered black belts within the SWKKF. For more information please contact the Secretary General.

POLICY #18 - SWKKF Harassment Policy & Procedures
The SWKKF believes in providing a positive working environment where all individuals are treated with respect and dignity. Each individual has the right to participate in a professional atmosphere which promotes equal opportunities and prohibits discriminatory practices, including sexual harassment. Harassment, whether verbal, physical or environmental is unacceptable and will not be tolerated.

DATE	REV	EXPLANATION
Feb 2017	1.0	Implementation of policy and documentation.

POLICY #19 - SWKKF Mentorship Program
The Mentorship program has become a priority with in the SWKKF to encourage mentorship throughout the organization. This is to ensure that the natural progression of mentoring continues and Hanshi Shintani’s teachings are carried on to generations ahead.

DATE	REV	EXPLANATION
Mar 2016	1.0	Creation of document.

POLICY #20 - Affiliation to the SWKKF
Affiliation with the SWKKF is documented in Policy #20.

DATE	REV	EXPLANATION
Jun 2019	1.0	Creation of document.

Last updated: February 11, 2020

SWKKF VISION STATEMENT

The Shintani Wado Kai Karate Federation will be the premiere traditional karate and Shindo organization in North America, through the work of our highly skilled and dedicated instructors in developing unparalleled character, skill and pride in our students.

SWKKF MISSION STATEMENT

The Shintani Wado Kai Karate Federation is an inclusive organization modeling Hanshi Shintani's kindness and humility, through the teaching of his traditional karate and Shindo.